Time

Brisk managed documentation

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Time

Core Records

Time Clock Entries

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Time

Time overview

Time records when employees start and stop work, breaks, pay codes, and related service work. The employee-facing clock handles ordinary activity; managers correct exceptions and review a week; the underlying time-clock entry preserves the audit trail used for payroll and labor analysis.

Employee time entry

Use Time Clock to confirm the signed-in employee and current state before clocking in or out. An open entry must be closed before another clock-in can begin. If no employee is linked to the user, an administrator must correct the employee/user relationship rather than recording time under another account.

Manager review and correction

Use Time Manager to select an employee and week, review each day, add a missing punch, or correct time, break minutes, pay code, status, and notes. Use the Time Clock Entry article when reviewing a specific saved interval. Managers can export payroll time only for the departments they manage; superusers can review all departments.

Timekeeping controls

Do not “round away” unexplained gaps or overlaps. Confirm the work date, local time, overnight shift behavior, break, pay code, and whether a service order should receive the labor. Record a note for corrections according to company policy. Finish exception review before payroll is calculated so payroll does not become the place where timekeeping errors are hidden.

Core Records

Time Clock Entries

Purpose and when to use this record

Review and correct an employee clock interval, its work date, break, source, pay code, service job, and open/closed/voided state.

At a glance

Identify it by: Work Date, Status, and Pay Code.
Check its business context: Employee, Service Order, Booking, Clock In User, and Clock Out User.
Why care: Clock times, breaks, work date, pay code, and status feed payroll and job costing; retain an explanation for every correction.
Why care: Status communicates workflow progress to other staff. Change it only when the underlying work, approval, payment, or handoff has actually occurred.

Before you begin

You need the Brisk permission for the action you are taking on time clock entries. If a Create, Edit, or Delete control is absent, do not work around it with another user’s account; ask an administrator to review your role.

Have valid Employee records ready first. Those selections determine where this time clock entry belongs and which later screens can find it.

Find and review time clock entries

Brisk Time Clock Entries list screen displayed with fictional documentation-demo data. — The Time Clock Entries list screen in the Brisk documentation demo.

Use the Time Clock Entries list to find the correct record before opening or changing it. Compare Work Date, Status, and Pay Code. Records with similar names or numbers can still belong to different Employee, Service Order, Booking, Clock In User, Clock Out User, and Approved By.

Keyword search checks Notes, and Pay Code.
Narrow the list with Employee filters.
The date filter uses Clock In; choose a range that matches the business event you are reconciling.
The initial order emphasizes Clock In. Select a column heading when you need a different comparison.

Open the time clock entry whose Work Date, Status, and Pay Code match the task. If it is missing, clear the list filters and recheck Employee, Clock In, Status, Clock In Source, Clock Out Source, and Approved By, plus the remaining screen fields rather than creating a replacement immediately.

Create a time clock entry

Brisk Time Clock Entries create screen displayed with fictional documentation-demo data. — The Time Clock Entries create screen in the Brisk documentation demo.

Create a time clock entry only after confirming that the source document or operational event has not already been entered.

Select the business context first: Employee, Service Order, Booking, Clock In User, Clock Out User, and Approved By.
Enter the required identifying and operational values: Employee, and Clock In.
Review Status, Clock In Source, Clock Out Source, and Payroll Exported deliberately; these choices control availability or workflow rather than merely describing the record.
Save the time clock entry, then confirm Work Date, Status, and Pay Code on its detail page before continuing.

After saving: Include the corrected closed interval in payroll review and confirm breaks, pay code, and any linked service order before approving hours.

Delete a time clock entry

Delete this time clock entry only when it was entered by mistake and no downstream history depends on it. Use a reversal, void, credit, counter-adjustment, or status correction for a real event that later changed.

Before confirming, check for related Payroll Run Employees. Brisk may refuse deletion when another record depends on this one; resolve the duplicate or use the supported correction workflow instead of breaking the trail.

On the confirmation page, verify Work Date, Status, and Pay Code. After confirmation, return to the Time Clock Entries list and make sure only the intended time clock entry was removed.

Review time clock entry details

Brisk Time Clock Entries detail screen displayed with fictional documentation-demo data. — The Time Clock Entries detail screen in the Brisk documentation demo.

Use the detail page as the shared record of what this time clock entry currently means. Verify Work Date, Status, Clock In Source, and Clock Out Source before relying on it for a decision.

Follow Employee, Service Order, Booking, Clock In User, Clock Out User, and Approved By to determine whether the issue is on this time clock entry or on one of those linked records.

Next check: Include the corrected closed interval in payroll review and confirm breaks, pay code, and any linked service order before approving hours.

Edit an existing time clock entry

Edit this time clock entry to correct or complete the same source document or operational event; use the supported reversal or follow-up workflow when the business event itself changed.

Open the detail page. Compare Employee, Service Order, Booking, Clock In User, Clock Out User, and Approved By with the supporting document or approved request.
Recheck Work Date, Status, Clock In Source, and Clock Out Source. These values are most likely to change payable hours, job costing, breaks, and payroll grouping.
Save the change, return to the list, and confirm that the time clock entry now appears under the expected Status, Clock In Source, Clock Out Source, Approved By, and Approved At.

After the change: Include the corrected closed interval in payroll review and confirm breaks, pay code, and any linked service order before approving hours.

Fields and business rules

Brisk stores 17 user-relevant fields for this time clock entry, including 6 linked-record selections and 3 controlled-choice fields. Create and edit screens may hide calculated or workflow-managed values from this full reference.

Field	Required	What it controls
Employee	Yes	The employee associated with this time clock entry.
Service Order	No	The service order associated with this time clock entry.
Booking	No	The booking associated with this time clock entry.
Clock In	Yes	Date and time recorded for clock in on this time clock entry.
Clock Out	No	Date and time recorded for clock out on this time clock entry.
Work Date	No	Used for payroll grouping.
Status	No	Current status of this time clock entry. Available values: Open, Closed, Voided.
Clock In Source	No	The clock in source recorded for this time clock entry. Available values: Web, Kiosk, API, Admin.
Clock Out Source	No	The clock out source recorded for this time clock entry. Available values: Web, Kiosk, API, Admin.
Clock In User	No	The clock in user associated with this time clock entry.
Clock Out User	No	The clock out user associated with this time clock entry.
Break Minutes	No	Unpaid break minutes to subtract from total time.
Pay Code	No	Payroll earning or job code.
Notes	No	Additional internal notes about this time clock entry.
Approved By	No	The approved by associated with this time clock entry.
Approved At	No	Date and time recorded for approved at on this time clock entry.
Payroll Exported	No	Marks entries included in a payroll export.

What happens next

Include the corrected closed interval in payroll review and confirm breaks, pay code, and any linked service order before approving hours.

Common mistakes and troubleshooting

The record will not save: Recheck Employee, and Clock In and any message beside the field. A required related record may also be inactive or unavailable to your role.
The record saved but is not available where expected: Recheck Status, Clock In Source, Clock Out Source, Approved By, and Approved At, then clear the filters on the destination list. A saved record can still be inactive, unpublished, locked, unapproved, or in the wrong workflow state.
The values look right but the result is wrong: Open Employee, Service Order, Booking, Clock In User, Clock Out User, and Approved By from the detail page. Correct the specific relationship that is wrong instead of forcing a total or status to compensate for it.