Time Clock Entries

Time Clock Entries

Purpose and when to use this record

Review and correct an employee clock interval, its work date, break, source, pay code, service job, and open/closed/voided state.

At a glance

• Identify it by: Work Date, Status, and Pay Code.

• Check its business context: Employee, Service Order, Booking, Clock In User, and Clock Out User.

• Why care: Clock times, breaks, work date, pay code, and status feed payroll and job costing; retain an explanation for every correction.

• Why care: Status communicates workflow progress to other staff. Change it only when the underlying work, approval, payment, or handoff has actually occurred.

Before you begin

You need the Brisk storespermission for the action you are taking on time clock entries. If a Create, Edit, or Delete control is absent, do not work around it with another user’s account; ask an administrator to review your role.

Have valid Employee records ready first. Those selections determine where this time clock entry belongs and which later screens can find it.

Find and review time clock entries

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Use the Time Clock Entries list to find the correct record before opening or changing it. Compare Work Date, Status, and Pay Code. Records with similar names or numbers can still belong to different Employee, Service Order, Booking, Clock In User, Clock Out User, and Approved By.

• Keyword search checks Notes, and Pay Code.

• Narrow the list with Employee filters.

• The date filter uses Clock In; choose a range that matches the business event you are reconciling.

• The initial order emphasizes Clock In. Select a column heading when you need a different comparison.

Open the time module.clock Thisentry generatedwhose referenceWork Date, Status, and Pay Code match the task. If it is awaitingmissing, workflowclear review.the list filters and recheck Employee, Clock In, Status, Clock In Source, Clock Out Source, and Approved By, plus the remaining screen fields rather than creating a replacement immediately.

Create a recordtime clock entry

TheCreate evidencea packettime identifiesclock entry only after confirming that the viewsource document or operational event has not already been entered.

1. Select the business context first: Employee, Service Order, Booking, Clock In User, Clock Out User, and sourceApproved locationBy.

   for
this
2. action.

   Enter Confirmthe user-facingrequired stepsidentifying and operational values: Employee, and Clock In.

3. Review Status, Clock In Source, Clock Out Source, and Payroll Exported deliberately; these choices control availability or workflow rather than merely describing the record.

4. Save the time clock entry, then confirm Work Date, Status, and Pay Code on its detail page before continuing.

After saving: Include the corrected closed interval in payroll review and confirm breaks, pay code, and any linked service order before approving this page.hours.

ViewDelete a time clock entry

Delete this time clock entry only when it was entered by mistake and no downstream history depends on it. Use a reversal, void, credit, counter-adjustment, or status correction for a real event that later changed.

Before confirming, check for related Payroll Run Employees. Brisk may refuse deletion when another record depends on this one; resolve the duplicate or use the supported correction workflow instead of breaking the trail.

On the confirmation page, verify Work Date, Status, and Pay Code. After confirmation, return to the Time Clock Entries list and make sure only the intended time clock entry was removed.

Review time clock entry details

The evidence packet identifiesUse the viewdetail page as the shared record of what this time clock entry currently means. Verify Work Date, Status, Clock In Source, and sourceClock locationOut Source before relying on it for a decision.

Follow Employee, Service Order, Booking, Clock In User, Clock Out User, and Approved By to determine whether the issue is on this action.time Confirmclock user-facingentry stepsor on one of those linked records.

Next check: Include the corrected closed interval in payroll review and confirm breaks, pay code, and any linked service order before approving this page.

Find and review records

The evidence packet identifies the view and source location for this action. Confirm user-facing steps before approving this page.hours.

Edit an existing recordtime clock entry

TheEdit evidencethis packettime identifiesclock entry to correct or complete the viewsame source document or operational event; use the supported reversal or follow-up workflow when the business event itself changed.

1. Open the detail page. Compare Employee, Service Order, Booking, Clock In User, Clock Out User, and sourceApproved locationBy with the supporting document or approved request.

2. Recheck Work Date, Status, Clock In Source, and Clock Out Source. These values are most likely to change payable hours, job costing, breaks, and payroll grouping.

3. Save the change, return to the list, and confirm that the time clock entry now appears under the expected Status, Clock In Source, Clock Out Source, Approved By, and Approved At.

After the change: Include the corrected closed interval in payroll review and confirm breaks, pay code, and any linked service order before approving hours.

Fields and business rules

Brisk stores 17 user-relevant fields for this action.time Confirmclock user-facingentry, stepsincluding 6 linked-record selections and 3 controlled-choice fields. Create and edit screens may hide calculated or workflow-managed values from this full reference.

Field	Required	What it controls
Employee	Yes	The employee associated with this time clock entry.
Service Order	No	The service order associated with this time clock entry.
Booking	No	The booking associated with this time clock entry.
Clock In	Yes	Date and time recorded for clock in on this time clock entry.
Clock Out	No	Date and time recorded for clock out on this time clock entry.
Work Date	No	Used for payroll grouping.
Status	No	Current status of this time clock entry. Available values: Open, Closed, Voided.
Clock In Source	No	The clock in source recorded for this time clock entry. Available values: Web, Kiosk, API, Admin.
Clock Out Source	No	The clock out source recorded for this time clock entry. Available values: Web, Kiosk, API, Admin.
Clock In User	No	The clock in user associated with this time clock entry.
Clock Out User	No	The clock out user associated with this time clock entry.
Break Minutes	No	Unpaid break minutes to subtract from total time.
Pay Code	No	Payroll earning or job code.
Notes	No	Additional internal notes about this time clock entry.
Approved By	No	The approved by associated with this time clock entry.
Approved At	No	Date and time recorded for approved at on this time clock entry.
Payroll Exported	No	Marks entries included in a payroll export.

What happens next

Include the corrected closed interval in payroll review and confirm breaks, pay code, and any linked service order before approving this page.hours.

DeleteCommon mistakes and troubleshooting

• The record will not save: Recheck Employee, and Clock In and any message beside the field. A required related record may also be inactive or unavailable to your role.

• The record saved but is not available where expected: Recheck Status, Clock In Source, Clock Out Source, Approved By, and Approved At, then clear the filters on the destination list. A saved record can still be inactive, unpublished, locked, unapproved, or in the wrong workflow state.

• The values look right but the result is wrong: Open Employee, Service Order, Booking, Clock In User, Clock Out User, and Approved By from the detail page. Correct the specific relationship that is wrong instead of forcing a recordtotal

  Theor evidencestatus packetto identifies the view and source locationcompensate for this action. Confirm user-facing steps before approving this page.it.